StewardBookThe church treasurer's books, kept right.
Subscription cards, Sunday offerings, expense vouchers, bank and fund balances, and auctions, for the main church and every branch. Reports are ready for the committee meeting and the auditor.
No card needed for the trial. Works on any phone or computer browser.
GC-118
| Category | Apr | May | Jun | Total |
|---|---|---|---|---|
| Monthly Subscription | 300 | 300 | 300 | 1,500 |
| Thanks Offering | 500 | 750 | ||
| Mens Fellowship | 100 | 100 | 300 | |
| Auction Due | 400 | 400 | ||
| Paid this year | ₹2,950 |
Everything the church office writes in its registers
Built around how Indian churches actually keep accounts: subscription cards, services and offerings, vouchers, separate funds and bank accounts, and branch churches that report to the main church.
Collect
Money coming in, entered once and posted to the right fund.
- Subscription cardsOne receipt for several categories: monthly subscription, thanks offering, fellowships, Sunday school and more. Each member's card shows every month at a glance.
- Offerings by serviceRecord each service's collection: first and second offering, special services, festivals, parking and band fees.
- AuctionsRecord items sold to members or visitors. Track what's paid and what's still due, and let members clear it with their next subscription.
- Quick entryOne screen for subscriptions, offerings, expenses, auction payments and bank entries, with today's totals in and out alongside.
Spend
Every payment has a voucher, and every voucher has a trail.
- Expense vouchersPaid to, being, amount, mode and ledger head, numbered automatically (V-2026-0001, V-2026-0002 and so on).
- Bills attachedAttach the bill or receipt as a PDF or photo, up to 10 MB, to the voucher it belongs to.
- Cancelled, never deletedA wrong voucher is cancelled with a reason. The record stays for the auditor and the fund is corrected.
- Cheque details where they matterCheque payments ask for the cheque number; UPI and bank transfer references are optional.
Keep balances
Each fund and bank account, always up to date.
- Separate fundsGeneral, building, mission, rural church, cemetery, school and more. Add your own funds and categories whenever you need them.
- Deposits, withdrawals and transfersBank interest, charges, cash deposits and transfers between funds, each with its reference.
- No fund goes below zeroA payment that would overdraw a fund, even on an earlier date, is stopped before it's saved.
- Opening balancesStart from your current bank balances. Only the church admin can change them.
Run many branches
The main church sees everything; each branch keeps its own books.
- Consolidated viewSwitch between one branch and all branches together for the dashboard, funds and every report.
- The right access for each personView only, add entries, add and edit, or full access including delete — for the whole church or chosen branches. Only the church admin gives access.
- Members your wayImport members from Excel and add your own fields, such as date of birth or occupation.
- Tamil and English namesNames, families and notes can be entered in Tamil, English or both.
Stay safe
Mistakes are caught before they reach the books.
- No double entriesPressing Save twice, or a slow connection, never posts the same receipt twice.
- No silent overwritesIf two people edit the same member, the second is asked to reload rather than overwrite.
- Audit logEvery entry, edit, cancellation and settings change is recorded with who made it and when.
- BackupsDaily backups kept for 30 days, and the database can be restored to any moment in the last 7 days.
Reports for the committee, the diocese and the auditor
Choose a branch or all branches, pick a period (this month, last month, this financial year or any dates) and print. Reports carry your church's name, address, logo and signature lines.
- Consolidated financial summaryAll branches: income, expenses, fund position
- Income and expenditureReceipts and payments by category, surplus or deficit
- Offering and subscription collectionsBy service, member, category or dates
- Fund and bank ledgerOpening balance, deposits, withdrawals, closing balance
- Expense vouchers and audit logVoucher register, ledger totals, who changed what
- Auction registerSold, received and still due, by auction and by buyer
Getting started
Register
Create your login with your email address and start the 30-day free trial.
We set up your church
Your church, branches, funds and categories are ready, with the standard church categories already filled in.
Bring your members and start entering
Import your member list from Excel, enter opening balances, and record this Sunday's offering.
Simple prices, by the size of your church
Every plan has every feature. Plans differ only by the number of members, branches and logins. Pay monthly, or yearly for less.
Diocese
For a diocese or group running many churches: unlimited members, branches and logins for every church, one invoice for all of them, onboarding and training, and help moving old records in. Priced per church, with volume discounts.
Included in every plan
- Subscription cards and receipts
- Offerings by service
- Expense vouchers with bills attached
- Funds, bank accounts and transfers
- Auctions and balances due
- Quick entry screen
- All six reports, print, PDF and Excel
- Member import from Excel
- Your own member fields
- View, add, edit and delete access for each person
- Audit log of every change
- Daily backups, data kept in India
Prices are in Indian rupees and do not include GST. Inactive members don't count towards your limit. Logins are the people who can sign in, including invitations not yet accepted.
Questions churches ask
Is our church's data safe?
Your data is stored in Google Cloud in Mumbai. Each church can see only its own records, and each person sees only what their role allows. The database is backed up every day, and backups are kept for 30 days.
We keep everything in registers and Excel today. Can we move?
Yes. Import your member list from Excel, enter each fund's bank balance as the opening balance, and start entering from today. Nothing from your old records has to be typed in again.
What happens when we grow past our plan?
Nothing you've entered is ever removed or hidden. You simply can't add more members, branches or logins until you move up a plan, and the upgrade takes effect straight away.
Do members who've left count towards the limit?
No. Mark a member inactive and they stop counting, while their payment history stays on record.
What happens after the 30-day trial?
Everything you entered during the trial stays as it is. We'll help you choose the plan that suits your church.
Can we control who can change what?
Yes. The church admin decides for each person whether they can only view, add entries, also edit them, or also delete and cancel, and whether that covers the whole church or only chosen branches. Every change is recorded with who made it.
Can our branch churches use it separately?
Yes. Each branch keeps its own members, offerings, vouchers and fund balances, with its own people entering data. The main church sees every branch, one at a time or all together.